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Student Funding Request Process

Who is Eligible?

  • Registered Student Organizations (RSO’s), other student groups recognized by the University (SUA, GSA, SFAC, SVC, College Governments, etc.), other student groups or student initiated events sponsored by Campus Departments
    • Please note that projects must have a University unit agree to serve as the sponsor, advisor, and administrator of funds. Sponsor is defined as an administrative unit that accepts responsibility for
      overseeing the planning, organization, execution, expenditure of funds, and assures collaboration with all appropriate campus units to make sure all security and risk concerns are addressed and all applicable laws and university regulations and policies are followed.
  • Individual student activities (student groups who are neither RSO’s, other student groups recognized by the university, or have a campus sponsor will be considered as individual students and each student should submit an individual funding request).

How Awards are Administered/Processed

  • RSO’s, other student groups recognized by the University, other student groups or student initiated events sponsored by Campus Departments: funding is administered through a transfer of funds to a university FOAPAL
  • Individual student awards are processed through the Financial Aid & Scholarship Office or through a Fellowship Payment (the appropriate process is determined based on the type of activity the funding is for).  Receipts and/or documentation with cost estimates are required with the request form submission).

Timing

The Division of Student Affairs and Success (DSAS) requires that funding requests be made no less than 3 weeks in advance of when funding is needed.

While the three-week lead time is internal to DSAS, please be mindful of any other timelines that are internal to your sponsoring organization (for instance SOAR timelines) and the time that you will need to process things like travel, set up contracts for services, etc.

Funding Levels

  1. $100 - $2000 (Groups)
  2. $100 - $500 (Individuals)

Allowable/Non-Allowable Expenses

  1. Allowable: Travel, Airfare, Conference Registration, Supplies & Expense, Food, Events Costs (Honoraria, DJ’s, etc.)
  2. Non-Allowable Expenses: Alcohol, Educational Expenses (i.e., tuition, housing, books, laboratory equipment/supplies, etc.), Personal Items (See Slug Support for educational and/or personal needs related to financial hardship).
  3. Allowable expenses are subject to all applicable federal, state, and local laws and university policies.

Other Considerations

  • Activity/event that funding will be used for must occur within the current academic year.
  • After your event, if you don’t use all of the funding, if plans change, etc., we ask that you return unused funds.
  • Share a progress report; report back about the impact of your activity.

 

Contact information:  Please direct any questions to Lucy Rojas, larojas@ucsc.edu

For the DSS Funding Request Form please click here.